Workflow-Analysis

Note:

This feature is only available to you if you have booked it as an additional module. For changes to your current package, please contact your designated representative or email customersuccess@alasco.de.

Overview of topics:

 

Introduction

With Workflow Analysis, you can quickly and easily get an overview of various metrics related to your invoice review process. You can analyse these metrics using the filter function across your entire account, covering all projects and workflows, or specifically for all workflows within a selected project. Additionally, you can evaluate different time periods, such as the last 30, 90, or 180 days, as well as custom timeframes.

 

This quick yet clear analysis of your workflows makes it easier for you to evaluate your invoice verification processes, identify any problems at an early stage and increase the efficiency of your invoice verification by making any necessary adjustments.

To analyze your workflows, go to the master data of your Alasco account. Select the menu item “Workflows” and click on the third tab “Workflow analysis”.

Note:

This functionality may not be included as standard in your selected product package. If this is the case and you are interested in using this function, please contact your responsible contact person or customersuccess@alasco.de, to customize your package.

 

Workflow-KPIs

The first section of the analysis page shows you the following general key figures for your invoice workflows:

      • Percentage of invoices released before the due date
      • Percentage of invoices released before the cash discount date
      • Percentage of tasks/invoices that were returned in the workflow

Here you can see the percentage of affected invoices in relation to all invoices that were processed in the selected period and workflow. In addition, the previous period is always displayed for comparison. For example, if you have selected the last 30 days with the filter, the previous period includes the 30 days before this period.

You will find the filter function at the top of the analysis page on the right-hand side of the screen. The following thematic filter options are available here:

      • All projects: All invoice workflows that are currently created in your account are analyzed across all projects
      • Specific project: Only the invoice workflows that are used in the selected project are included in the analysis

Tip:

In the first tab “Invoice workflows” you can see all the workflows that have been created and in which projects they are used. Filter here for a specific project to find out which workflows are analyzed when you select this project.

Note:

Please note that the filters you set affect the entire analysis page and therefore all the key figures and graphics displayed.

 

Workflow Activity

The Workflow activity section shows you how many invoices were finally approved in the selected workflows in the specified period and how high the net invoice volume released as a result is in euros.

Note:

Please note that recurring invoices and invoices imported by Alasco Support are excluded from the totals and analysis.

 

The two graphs illustrate the number of released invoices and thus the weekly net totals released in the selected period and project on a weekly basis.

Tip:

Move the mouse pointer over the graph to obtain more detailed information on the number of invoices and the amounts in a week.

 

Workflow Efficiency

The last section shows you how efficient your workflows currently are and how much time passes on average until individual key events in invoice verification. The following key figures are displayed:

      • Average time until the final release of an invoice (invoice receives the status “Released”)
      • Average time required for the payment step in the invoice verification run (difference between final release and payment of an invoice)
      • Average time until payment of an invoice (invoice receives the status “Paid”)

Here, you can see the key figures for the currently selected period and the previous period in comparison.
The time until final approval and until payment of an invoice is then displayed in a graph for up to five projects for illustration and better comparability. The five projects in which the most invoices were processed in the selected period are displayed.

 

LEGAL

 

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