Overview
- Creating progress reports within a contract
- Displaying the progress report during invoice reviewal
- Representation of the performance report in cost controlling
compare the incurred costs with the performance and
create a meaningful short-term income statement, specifically showing the operational site results.
Create a New Progress Report
If you want to create a new progress report, first select the relevant contract under the menu item "Costs" in the "Contract" overview tab. In the contract, select the item "Progress Reports" from the top bar.
Click on the button "+ Add" at the top right to enter the current performance status. In the window that appears, you can decide whether to enter the performance status in percentage or in absolute values.
The current contract volume, consisting of the main contract and all acknowledged change orders, will be displayed for your orientation.
Note:
Make sure to enter the absolute performance status in net amounts only. The VAT and the resulting gross amount will be calculated automatically by the system based on the tax rate stored in the contract.
In this way, you can always record the current performance status in Alasco. Once you have created multiple performance statuses, the historical development in the contract will be displayed under the performance status. You will see when a performance status was created, which user created it, and how high it was estimated.
You can also edit an existing performance status afterwards or delete it from the system. To do this, select the respective entry.
Note:
Please note that if you want to adjust an existing progress report in its amount, this is only possible in absolute values.
Performance Status During Invoice Reviewal
As soon as you have made a progress report in a contract, the last recorded performance status will be displayed during the invoice reviewal as a reference during approval.
Note:
If the displayed performance status does not correspond to the most current status, you can switch directly from the invoice reviewal to the contract and adjust the performance status as described above.
Performance Status in Cost Controlling
The current performance status is not only displayed within a contract and during invoice reviewal, but you can also view it at any time in cost controlling.
You have the option to display the progress report separately for all contracts of a specific project (project level) or in total for an entire project in direct comparison with other projects (multi-project level). Therefore, navigate either within a selected project or in the multi-project view via the menu item "Costs" to the cost controlling.
If the performance status is not displayed in the cost controlling, click on the button "Edit Columns" above the table and select the column "Performance Status (%)" under the button "Add Column" to have it displayed.
Tip:
To make a comparable view of the performance status visible, additionally add the columns contract volume, approval status, and payment status. Now you can see how much of the contract volume has already been reported, approved, and paid out.