Topic Overview
- Create Multi-Part contract
- Add Contract Parts
- Editing Contract Parts
Creating Multi-Part Contracts
When creating contracts you have the option of creating the contract as a multi-part contract. When creating the contract, you can select the ‘Multi-part contract’ option in the ‘Contract type’ field.
After selecting this option, you can then create individual parts within the contract in the contract overview and assign a value to them. To do this, click on the ‘Add contract part’ button. You can add as many parts as you like to your contract.
In the window that appears, enter the net amount and the corresponding tax rate in the fields provided, as well as the status of the contract. The gross amount is calculated automatically by the system.
Tip:
Click on the pencil icon when entering the amount. This allows you to enter the amount as net or gross.
Editing Contract Parts
Once you have created the individual parts, they will be displayed in the contract overview. You can edit or delete each part at any time using the three dots at the end of the line.
Each level created is assigned its own status. This allows you, for example, to map services in a contract that are optionally available at the time the contract is placed.
The following values are available as statuses for the individual parts of a contract:
- Draft
- Ordered
- Completed
- Declined
If you change the status of a part from ‘Draft’ to ‘Ordered’, its amount is included in the main contract. As soon as a part has the status ‘Ordered’, the contract part must be assigned to a contractor.
In addition, you can mark individual parts in the overview as ‘Completed’ or ‘Declined’. If the status of a part is set to ‘Declined’, this stage is still documented in Alasco, but its amount is no longer included in the calculation of the contract volume.