Add contracting entities

Overview

• Adding new contracting entities
• Editing contracting entities

To create a new project or a new contract in Alasco, you need a contracting entity. Contracting entities can only be added by administrators. More information regarding account roles is found in our Help Center.

Adding a contracting entity

The list of existing contracting entities is found in the master data under the submenu item "Contracting entities".

The list of contracting entities offers you the same functions as other lists in Alasco. You can edit the columns and their order, sort the list by columns in ascending or descending order, apply filters and save different views.

You can add new contracting entities by clicking the “+ Add contracting entity” button in the top right corner. A form will open where you can enter the contracting entity’s master data.

General Information

• Name (required) – Enter the full name of the contracting entity.
• Website (optional) – Enter the contracting entity’s website address.
• Email (optional) – Provide a contact email address.
• Managing Director (optional) – Name of the managing director or contact person.

Address

• Address (optional) – Enter an address or search for it using the integrated address lookup.
• Postal Code (optional) – Enter the postal code.
• City (optional) – Enter the city of the contracting entity.
• Country (optional) – Select the country from the list (default: Germany).

Legal and Tax Information

• Tax Office (optional) – Select the responsible tax office from the dropdown list.
• Tax Number (optional) – Enter the contracting entity’s tax number.
• Commercial Register Name/Type (optional) – Enter the designation or type of commercial register entry (e.g. HRB, HRA).
• Commercial Register Number (optional) – Enter the corresponding commercial register number.
• Register Court (optional) – Enter the responsible register court.
• VAT ID (optional) – Enter the VAT identification number.

After entering all desired information, click “Save” to create the new contracting entity. To cancel the process, click “Cancel”.

Edit contracting entities

You can edit a contracting entity’s information at any time. Go to the Master data section, select the desired contracting entity, and click “Edit” to make changes.

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