- Tax waiver certificates
- Expiry dates for German contractors
Add contractor's tax waiver certificate (only available for German contractors)
If a contractor has a tax waiver certificate from the tax office, you can upload it to Alasco by checking the "Required" box on the details page of the contractor. A mandatory text field will appear to fill in the security number assigned by the tax office. The certificate as a PDF can be uploaded using the button "+ Add document".
If you do not have the tax waiver certificate PDF file, you can still check the "Required" box and provide the security number.
Validity of the contractor's tax waiver certificate (only available for German contractors)
During the invoice approval workflow, the security number is used to check the validity of the tax waiver certificate with the responsible German tax authority. If the uploaded certificate is no longer valid, you will automatically be informed during the invoice approval workflow. You can manually specify whether it is "valid", "invalid", or "not available".
You can find more information on this in our Help Centre article about the invoice approval workflow.
You can display the expiry date of a tax waiver certificate as a column in the contractors' overview list. The certificate's expiry date is requested when the contractor is created or during invoice verification.
If not entered during contract creation, the expiry date is blank in the contractor's overview list. However, during the invoice approval workflow, the query to the tax office is triggered, and the expiry date is then visible in the system.
If the expiry date is not displayed, you can download the tax waiver certificate, uncheck the "Tax waiver required" box and save your changes. Request the certificate again from the contractor and upload it again to Alasco. You should be able to see the new expiry date in the system. Otherwise, wait until the next invoice for the respective contractor is imported and checked through the invoice approval process.