Add property

Overview

  • How you can add a new property

  • What you can do with the newly added property in Alasco

  • Why an email address can be added to the property

 

Add a property

To create a new project in Alasco, it is required to define the site on which the project is to take place as a property.

To create a new property in Alasco, click on the "+ Add property" button at the top right of the screen under the "Properties" tab in the master data. The master data can be found in the navigation on the left-hand side of the screen.

A new window opens for you to enter all the necessary information about your property. The following information can be entered:

  • Name of the property/site (mandatory)
  • Description
  • Address
  • Postcode
  • City
  • Email for invoicing

To create the property, click the "Save" button at the bottom of the window.

Tip:

You can also edit a created property at any time. To do this, select the property in the master data and click the "Edit" button.

 

Use of the property

You need a property to be able to create a project in Alasco. By property, we mean the site or property on which the project is being realised. Several projects can have the same property, for example when you create different sub-projects individually.
However, remember that the project's property cannot be changed after and hat each project in Alasco has to be assigned to a property.

Tip:

Enter the full address for a property. This will create a link to Google Maps on the project's dashboard and allow you to view the project's location.

 

Property email address

After successful invoice verification, it is possible to send an automated email informing selected stakeholders that the invoice verification has been completed and an invoice has been released for payment. You can save several email addresses here and thus inform different persons or departments. In most cases, the accounting department is informed.

The invoice is sent to the email addresses entered under "Property" after the last activated verification step in the workflow. You have the option of attaching the checked and approved invoice, including the invoice cover sheet, as a PDF file, by choosing the "PDF" option in the "Attachmentfield. Alternatively, a link to open the invoice in Alasco is sent. 

Note:

If you have activated the last available step, "Payment", in the invoice workflow, the invoice will not be sent to the property email addresses after the last invoice approval step but rather after the payment step has been completed.

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