How you can add a new property
What you can do with the newly added property in Alasco
Why an email address can be added to the property
Add a property
To create a new project in Alasco, one of the three required information is the property or site the project is located.
To create a new property in Alasco, you must navigate to the Properties table in the "Master data" and submenu item "Properties", and click on the "+ Add" button at the top right of the screen.
A new window opens for you to enter all the necessary information about your property. The following information can be entered:
- Name of the property/site (mandatory)
To create the property, click the "Save" button at the bottom of the window.
You can also edit a created property at any time. To do this, select the property in the master data and click the "Edit" button.
Use of the property
You need a property to be able to create a project in Alasco. By property, we mean the site or property on which the project occurs. Several projects can have the same property; this is useful when you create different sub-projects individually.
However, remember that the project's property cannot be changed after.
Enter the full address for a property. This will create a link to Google Maps on the project's dashboard and allow you to view the project's location.
Property email address
After successful invoice verification, it is possible to send an automated email informing selected stakeholders that the invoice verification has been completed and an invoice has been released for payment. You can save several email addresses here and thus inform different persons or departments. In most cases, the accounting department is informed.
The invoice is sent to the email addresses entered under "Property" after the last activated verification step in the workflow. You have the option of attaching the checked and approved invoice, including the invoice cover sheet, as a PDF file, by ticking the box "Attachment". Alternatively, a link to open the invoice in Alasco is sent.
If you have activated the last available step, "Payment", in the invoice workflow, the invoice will not be sent to the property email addresses after the last invoice approval step but rather after the payment step has been completed.