Topic Overview
- Creation of the invoice cover sheet
- Data on the invoice cover sheet
- Customizing the invoice cover sheet
Creation of the invoice cover sheet
During the invoice review, Alasco automatically creates a cover sheet for each invoice, which contains the relevant invoice details. The cover sheet is available for you to download as a PDF file. You can decide whether you want to download the cover sheet individually or together with the reviewed invoice and any uploaded attachments.
Note:
The invoice cover sheet is only created in the verification step of the invoice review. In the first steps "Enter invoice details" and "Formal invoice review", the cover sheet is not yet available.
An individual logo can be added to the invoice cover sheet. This is your own logo, that of the project company or the contracting entity. Please contact your responsible contact person or our Support if you would like to add your logo.
In addition, the invoice cover sheet contains a QR code. Scan it to open the invoice cover sheet, the invoice and the attachments in Alasco.
Note:
Please note that the cover sheet does not represent an invoice in the sense of §14 UStG.
Data on the invoice cover sheet
By default, the invoice cover sheet contains the following information:
Contract
- Contract unit
- Contracting entity
- Property
- Project
- Contractor
- Contract name
- Contract number
- Contract date
- Cost center
- Contract volume (main contract incl. acknowledged change orders)
- Reserves
- Open risks
- Total amount
- Approved amount (net)
- Paid amount (net)
Invoice
- Invoice number (external)
- Invoice number (internal)
- Invoice type
- Invoice date
- Date of receipt
- Cash discount date
- Due date
Cost allocations
Current invoice at a glance
In the last block you will see the gross amount to be paid out. If you have agreed on a cash discount, the cash discount period and the gross amount less the cash discount will also be displayed here. If you have entered bank details for your contractor in the master data, these will also be displayed here.
If the invoice is an installment invoice, you can display all previous installment invoices in a table on a second page of the invoice cover sheet.
Approval stamp
These stamps are displayed at the end of the invoice cover sheet after each completed review step. In addition to a configurable title and content, they also contain the name of the person who completed the review and when the invoice review took place (date and time).
Customizing the invoice cover sheet
The invoice cover sheet is customizable and can be changed at any time. You can, for example, display the project identifier on the cover sheet by using the following template setting in your template:
{% include_contract show_project_identifier=True %}
Note:
If you would like to have additional information displayed on the invoice cover sheet or if certain data should not be displayed, please contact your responsible contact person or our Support.