- How to delete contract units, contracts, amendments, invoices and attachments in Alasco
- Our change history allows you as an admin to view every deletion of data in Alasco
- You can transparently track every step
Deleting contract units
You can delete a contract unit under the menu item "Costs" and submenu item "Contract units". To do this, select the contract unit to be deleted and then click on the delete button at the top right corner of the contract unit's detail card.
In the next step, confirm to permanently delete the contract unit by clicking the checkbox and finally clicking "Delete".
Note: If the contract unit already contains contracts and other data, you must also confirm their permanent deletion.
If you want to delete a contract, go to the overview of the respective contract and click on the delete button in the upper right corner.
Confirm to permanently delete the contract in the window that appears by clicking the checkbox and finally clicking "Delete".
Note: If the contract is already subject to data such as invoices, amendments and guarantees, you must also confirm their permanent deletion.
Amendments can be deleted in the same way as contracts by clicking on the delete button in the details card of the amendment. You can access the details of the corresponding amendment either through the submenu "Amendments" under the menu item "Costs" or by clicking on the "Amendments" tab within the corresponding contract.
Confirm to permanently delete the amendment in the window that appears by clicking the checkbox and finally clicking "Delete".
Note: Information on deleting a corresponding and supplementary documents can be found in the section about deleting documents.
To delete an invoice, click on the menu item "Invoices" and submenu item "Costs" and select the corresponding invoice. In the invoice overview, you will find the button "More" at the bottom of the invoice details card. You can delete the invoice by clicking on the delete button. This function is only available to administrators, managers and internal employees with the right to edit invoices (see Rights and Roles).
Confirm to permanently delete the invoice by clicking on the checkbox and then on Delete.
Deleting an Invoice in the Workflow
If you want to delete an invoice that is currently assigned to you as a task, you must leave the current processing step and delete the invoice in the same way as described above. To do this, go to the tab "Invoices" under the item "Costs" to the corresponding invoice and carry out the deletion via the window "Invoice details".
Note on partial invoices: Deleting partial invoices is done in the same as deleting single invoices, but only the last partial invoice can be deleted. For example, it is not possible to delete the 2nd partial invoice while the 3rd partial invoice still exists in the system.
Deleting documents and attachments
In Alasco you can add documents and attachments to contracts and amendments. You can also delete or replace them.
Contract documents and attachments are documents uploaded within the contract in the tab "Documents". They can refer to the contract itself or an associated amendment or they can be a general attachment. Documents uploaded in this way can be deleted at any time, even if the contract has already been finalised.
To do so, click on the bin icon to the right of the respective document and confirm the permanent deletion in the next step.
Documents that you upload directly in the invoice and amendment details, however, cannot be deleted, but only replaced. This is possible until the final approval or rejection of the invoice or amendment.
You can replace the document directly uploaded in the invoice or amendment, by clicking on "Edit" in the details overview and then on "Manage documents" in the document view.
To be able to delete the existing document, you must upload the new document. Afterwards, you can delete the document as usual by clicking on the bin icon.